Planning a party can be overwhelming and exciting all at the same time. It's been busy the past 2 months while I have been preparing for this Birthday Bash for my daughter's 4th birthday! Can hardly believe she is going to be 4 years old!!!! Where has the time gone?!?
Anywho, planning the party sure kept me on my toes! Here are some tips I followed to help keep me on track and that helped me stay sane while all the party stuff was going on
4-6 weeks before the party:
- Choose a theme.
- Make a guest list.
- Pick a date and time.
- Decide if it will be indoors or outside.
- Decide if you will have it at home, go to a park, or pay for a hall.
- Decide on the day's activities: what time to eat, what games to play, what crafts to do, etc.
- Order your party supplies, including favors, decorations, wrapping paper, tape, plates, plasticware, cups, and piñatas.
- Order your entertainment; get written receipts and read those contracts (i.e., music and DJ, magician, clown, farm animals, balloon bouncer, etc.).
- Send out invitations, asking people to RSVP by a certain date and time. Place a list of those you invited next to the phone to record responses.
- Go over directions for the games and make sure you have everything.
- Go over directions for the crafts and make sure you have everything.
- Go out and purchase anything you may be missing for games and crafts.
- Solicit help from family members and friends (i.e., clean up, games, taking pictures, answering phones and doors).
- If you haven't received any RSVPs, call to make sure they are coming.
- Confirm your helpers can still attend and what their duties will be.
- Pick out prizes for games and wrap them.
- Order the cake.
- Confirm your entertainment. If this is an adult party, hire your babysitter.
- Call all confirmed guests and remind them of the big day, double checking directions.
- Purchase film, batteries, videotapes, and backup disposable film.
- Purchase food and candies.
- Make up the goodie bags based on confirmations.
- Prepare the crafts and games.
Prepare your foods ahead of time. If anything can be cooked and reheated, now is the time. In the evening, when everyone is in bed, clean the house and set up the party spot. (If you rented a hall, you can usually ask to get in the night before, provided they haven't a morning event. If you are going to a park, you'll just have to wait till the morning of the event, sorry.)
Party day
- Pick up the cake.
- Blow up and set out balloons four hours before the event.
- Shower, get dressed, ready the kids.
- HAVE FUN!
Send out thank you notes to everyone who came and brought gifts. Also to anyone who helped make the party a success.
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